BY-LAWS

   NEWCASTLE SQUASH RACKET ASSOCIATION INCORPORATED

                                    PENNANTS COMPETITION  BY-LAWS.

 

1. CONTROL OF COMPETITIONS:

A. The Pennants Committees.

All competitions of the Newcastle Squash Rackets Association Inc. hereafter referred to as the NSRA Inc. shall be under the control of its pennants committee.  Men’s competition shall be controlled by the men’s pennant competition committee and the women’s competition shall be controlled by the women’s pennants competition committee, hereafter referred to as the committees.

B.Power of the Pennants Committees.

The committees shall have all power appropriate to the control of pennants competition including the following powers:

i. to call any registered player to answer questions concerning alleged breaches of these by-laws or any serious matter relating to pennants competitions, and if such questions are not answered satisfactorily, to suspend or debar such person from pennants competition.

ii. to impose fines set by council and impose full or partial loss of points in pennants competitions for teams or clubs involved in breaches of the pennants competition by-laws.

iii.  to suspend or debar any registered player from pennants competition for serious misconduct in the course of any pennants competition.

iv. to order any match to be replayed either wholly or in part, and to alter the time for playing of any match.

v. to determine the grading of teams and players.

vi. to alter the order of merit (ref. 4/A) of players of any team at any time.

vii. to allocate semi, finals and grand finals.

2.TEAM ENTRY:

A. Club Eligibility.

Teams may only be entered by a club or centre, which is a member of the NSRA Inc.

B. Entry procedure and Timing.

Entries must be submitted on properly completed NSRA Inc. “Team Entry Form” and be accompanied by the entry fees in due time (ref 14/A).  Each club shall also submit a properly completed “Court Allocation Form”.  Entries must be lodged with the NSRA Inc. Administration Officer and will not be accepted after the specified closing time.  Entries shall not be accepted from any club which has not paid all money owed to the NSRA. Inc.

C. Number of players.

i. Teams shall consist of a minimum of four players and a maximum of six players except that clubs may submit up to three extra players (max 7 players) in the lowest graded team in the club after final grading.

ii. Teams in the top grade of the both men’s and women’s competitions shall have a minimum of three (3) registered players.

D. Team captains.

Each team shall have a captain whose name, address and telephone number shall be shown on the entry form.  Any change in the team captain or address and telephone number shall be advised to the NSRA Inc. in writing by the club.

E. Sharing Arrangements.

The pennants committees shall allocate sharing arrangements between teams playing at the same centre with the same night and time.  Sharing of courts between men’s and women’s teams shall not be permitted, except where there is an odd number of men’s teams and an odd number of women’s teams entered for a squash centre, in which case one men’s team may share with one women’s team.

F. Additional information.

Clubs shall submit on or attached to the entry form, any additional information concerning the performance of any player(s) in support of the team grading applied for.

3. PLAYER REGISTRATION:

A. Registration Procedure.

Prior to the closure time for team entries.  Clubs shall submit players for registration as follows:

i. for players previously registered in an NSRA Inc. pennants competition and not transferring between clubs, by inclusion of each player’s name on a “Team Entry Form” and

ii. for players not previously registered in an NSRA Inc. pennants competition or who are transferring between clubs by inclusion of each player’s name on a “Team Entry Form” and completion of a “Player Registration Form” accompanied by the entry fees.  No additional player is eligible to play until written advice of registration is received.

B. Player Availability.

No player shall be entered in a pennants competition without his/her consent.  Each player transferring between clubs must have a “Clearance Form”.   Each player registered with NSRA Inc., for the first time must sign the “Player Registration Form” to indicate his/her consent.

C. Player Eligibility.

All pennants competitions are open to any member of a club which is a member of the NSRA Inc., except as follows:

i. No player who has been debarred from playing any pennants competition may be registered without written approval of the pennants committee.

ii. No men shall play in women’s pennant competition and no women shall play in men’s pennants competition except at the discretion of both men’s and women’s pennants committees.  This shall not restrict the NSRA Inc. from conducting mixed pennants competitions when appropriate.

iii. A man can only play in the number one (1) position in the women’s top grade.

iv. No player shall play for more than one team in any pennants competition except as allowed for under section 8A.

v. A men’s pennants team can register multiple women in a team.

D. Player Transfer.

A registered player may transfer from one club/centre to another by submission to the NSRA Inc., of a properly completed “Player Registration Form/ Clearance Form” provided that;

i. once team entries are closed any such transfer of a registered player shall not take effect until the completion of that pennants competition, and

ii. a period of absence from competition does not remove the obligation of a player to obtain a clearance from his/her previous club.

iii. The clearance may be waived for a player who has not been registered for five (5) years.

E. De-registration.

Any player may be deregistered from a pennants competition at any time by submission of a “Player Registration Form” with the deregistration section properly completed. A deregistered player may not take part in any remaining pennant fixtures or finals in the current competition. Clubs shall be notified within seven days of the de-registration and the de-registration is effective from the date shown on that notification.

F. Restrictions on Registration.

No player shall be registered in a team if that registration would increase the strength of the team as originally graded.

4. GRADING OF PLAYERS:

A. Order of Merit.

Clubs should grade players within teams on basis of the order of player merit within the club.  Where possible, team selection should be made on the same basis.

B. Graded Order.

The graded player order for any team shall be that shown on the “Team Entry Form” except that the committee may alter the graded order at any time.

C. Alteration to Graded Order.

i. The graded player order of any team may be changed at any time by the committees.  Any such alterations shall be advised to the club in writing within seven (7) days, together with the match from which the altered order will take effect.

ii. The graded player order of any team may be changed prior to round one (1) and will remain until after round 7.  At round 6, the order may be changed to take effect from round 8.

D. Clubs may apply at any time to elevate a player to a higher graded team.  Subject to 3/F.

5. GRADING OF TEAMS:

Clubs shall submit the estimated grading of each team entered, but the final grading shall be at the sole discretion of the committees. (ref. also 2F.)  The committees shall determine the number of grades and sections into which each pennants competition shall be divided.

6. CONDUCT OF COMPETITION MATCHES:

A.Match Procedure.

Four players from each team shall compete in each match, and each player shall play a rubber against one of the opposing team.  Each rubber shall be the best of five (5) games.  In all home and away matches the visiting team shall decide which player shall play the first rubber and the third rubber.  In any other matches the team shall toss, and the team winning the toss shall decide which players play the first rubber and the third rubber, and the team losing the toss shall decide which player shall play the second rubber.

B. Rules.

All matches shall be played under the rules of the singles game of squash rackets as approved by the International Squash Rackets Federation.

C. Clothing & Equipment.

All clothing and equipment must comply with the rules approved by the International Squash Racket Federation.  Shoes shall be suitable and shall not mark the court.

D. Supply Of Ball.

At the beginning of each match the home team shall supply two balls: one new and one near new.  These balls shall be used for alternate rubbers unless both players in any rubber agree to continue with the ball used in the previous rubber.  At any time when the ball is not in actual play, a new ball may be substituted by mutual consent of the players, or appeal by either player, at the discretion of the referee.  The ball for play to be a council approved single yellow dot ball for all grades except MEN’S SUPER SQUASH, men’s A grade and men’s B grades.  These graded teams shall use a Council approved double yellow dot ball (XX).  However, if players from opposing teams in any grade agree to use an alternate ball for their matches because of “playing conditions”, then they may do so.

E. Match Start and Time.

All matches shall commence at the specified time.  If play has not commenced within ten (10) minutes of the specified time for commencement the team at fault shall forfeit the rubber.

A further ten (10) minutes grace shall be allowed, if necessary, after each rubber for the succeeding rubber to commence at the expiration of such grace.  The defaulting team or teams shall forfeit that particular rubber or rubbers also.

F. Time and Nights for Competition.

Subject to section 9.

i. Times and nights of play shall be set out in the competition draw, and must be adhered to, and

ii. Nights of play shall be Monday to Friday inclusive and commencing times shall not be prior to 7-00pm or later than 8-00pm.  Council shall have discretion to vary the above for any club which has only one court approved for competition play.

7. PLAYING ORDER:

“Playing order” refers to the determination of which players play which opponents in each rubber, and not the order in which the rubbers are physically played. A team playing out of order specified below may be penalised according to section 12D/12E.

At the start of any pennants competitions, the committees will determine whether play order will be graded order per section 7A or by rated order per section 7B and inform the clubs. The section for the other option shall not apply in that competition.

A. Graded Order

When play order is to be determined according to graded order, the highest available graded players for each team shall play each other, the second highest graded for each team shall play each other, and so on. A player must always play above any team members graded lower than them on a team. No player may play at a position below their graded position.

i. A substitute must play behind any team members which are graded higher than the player they are reserving for.

ii. A substitute must play behind any team members which are graded lower than the player they are reserving for, but which are rated higher than the substitute.

B. Rated Order

When play order is to be determined according to rated order, the highest rated available players for each team shall play each other, the second highest rated shall play each other, and so on.

i. A substitute must play behind any team members rated higher than them, and above any team members rated lower than them.

ii. A player who does not yet have a rating should play according to a suitable rating estimate.

C. Playing Twice

A team member may play two matches for a team on the same match number on any number of occasions during the competition provided the rules for playing order are followed as specified in section 7A or 7B as appropriate except as restricted in Section 10Biii.

8. SUBSTITUTES:

Any registered player in any club may substitute for an absent player on another team any number of times in a season, provided they are eligible per the following rules.

Teams using ineligible substitutes may be penalised according to Section 12D/12E.

At the start of any pennants competitions, the committees will determine whether reserves will be limited by player comparison per section 8A or by set limit per section 8B and inform the clubs. The section for the other option will not apply in that competition.

A.Player Comparison

When substitutes are limited by player comparison, the substitute’s rating must be equal to or lower than the rating of the player they are replacing.

In the case that there are multiple unavailable players for a team, and multiple reserves, the highest rated reserve is considered to be substituting for the highest graded player which their rating is equal to or below, the next highest rated reserve for the highest graded remaining player which their rating is equal to or below, and so on.

B. Rating Limit

When substitutes are limited by set rating limit, the committes will, at the start of the competition, publish a list of rating limits for each division and position. A substitute’s rating must be equal to or lower than the limit of the position they will play in, according to the playing order defined in Section 7.

C. Divisions

No men may substitute into women’s divisions.

D. Finals

Additional restrictions on substitutes in finals are covered in By-Law 10B.

9. DEFERRED AND UNFINISHED MATCHES:

A. Grounds for Deferment of Matches.

Matches may be deferred, either wholly or in part, under the following circumstances:

i. The match date falls on a public holiday.

ii. Members of one or both teams are playing in another fixture approved by the committees.

iii. The allocated court is or becomes unplayable.

iv. The night and/or time of play is altered by the committees.

The committees should be advised of any deferred matches under item 2 and 3 within 48 hours of the deferral.

B. Replay of Matches.

The committee shall have the power to order any match to be replayed either wholly or in part.

C. Procedure for Deferred and Replayed Matches.

Any team seeking to defer a match shall where possible give notice in writing to the opposing team and the committee seven (7) days before the schedule date of the matches. In the event of any match being deferred or replayed, either wholly or in part.

The home captain shall arrange an alternate night and time for the completion of the match upon acceptance of both captains, within twenty one (21) days of the originally scheduled date.  If the rescheduled match is not played on the agreed date the team in default shall be deemed to have forfeited, provided that the question as to whether or not a team is in default by the committee.  Otherwise any rubber in deferred or replayed matches not played by the completion of home and away matches shall be cancelled.

In any unfinished match, the match shall continue with completed rubbers standing as when play was suspended, and with uncompleted rubbers being replayed completely.  The players of either team shall not be altered for any uncompleted rubber except with the agreement of the opposing captain.  

10. SEMI-FINALS, FINALS AND GRAND FINALS:

A. Teams qualifying for semi-finals, finals and grand finals.

The four teams in each grade with the greatest number of premiership points at the end of the home and away matches shall play semi-final matches.  The team in first position will play the team in second position in the major semi-final, with the team in third position playing the team in fourth position in the minor semi-final.  The winner of the major semi-final shall go directly into the grand final.  The winner of the minor semi-final shall play the loser of the major semi-final in the final, and the winner of the final shall play in the grand final.

In the event of two or more teams being equal in premiership points at the conclusion of the home and away matches, and it being necessary to decide between such teams which shall play in any semi-final, this decision shall be based on the number of matches won and if this is equal, the number of rubbers won, and then to games and points if necessary.  If matches, rubbers, game and points are equal a playoff shall be conducted.

B. Player Eligibility for Semi-Finals, Finals and Grand Finals.

Any registered player who has played three (3) or more home and away matches is eligible to play in the finals series for their own team. They are also eligible to substitute for other teams provided that;

i. They qualify to play as a substitute for the team according to By-Law 8.

ii. The team they are substituting for is from the same club as a team they are registered in.

iii. A player may not play more than one rubber in a finals match.

iv. The Committees may choose to impose a finals rating restriction to a division. If so, any substitute used in finals must be rated below this limit in addition to all other substitute restrictions. These limits will be publicised no later than round 12.

C. Courts and Nights.

The final series shall be played on court allocated by the committees.  Courts shall be allocated to those clubs/centre’s requesting final series at their courts in proportion to the numbers of teams entered by those clubs.  Nights of play for the finals series shall be determined by the committees.

11. REFEREES AND MARKERS:

A. General.

Each match shall be controlled by the referee strictly under the rules of the game.

B. Home and Away Matches.

Marking and refereeing of home and away matches shall be carried out by the members of the competition teams, unless otherwise agreed, or as directed by the Association.  A person from each team shall officiate at each rubber, the roles of refereeing and marking being alternated between the teams for each consecutive rubber.  The captains shall determine which team will referee and which team will mark the first rubber, by the toss of a coin if necessary.  Newcastle Squash Rackets Association Inc.  Referees and markers committee or similar body, may appoint candidates for examination as referees and markers in home and away matches.

C. Final Series.

The Men’s and Ladies Pennant chairperson shall appoint or arrange the referees for the finals series.

D. Qualifications.

All players shall have an adequate knowledge of the rules and their interpretation in order to carry out refereeing and marking duties.

E. Training by Clubs.

Clubs shall be responsible for training of their players in knowledge and application of the rules of the game.

12. COMPETITION RESULTS AND POINT SCORES:

A. Result Cards.

An NSRA Inc. result card, fully and correctly completed in ink, shall be submitted for each match in the home and away series and in the final series.

The court operator shall be responsible for forwarding the result card to the NSRA Inc. registrar. Either the registrar or an appointed representative of the home team may enter results in accordance with the recording procedures being used in the current competition. The card or email of same must be received no later than midnight Friday of that round.  All result cards for final series matches must be received by the NSRA Inc. registrar by midnight Friday of that week.

B. Allocation of Premiership Points.

4 Person Teams:

Premiership points for each home and away match shall be awarded as follows:

i. One point for each game won.

ii. Two Points for each rubber won and

iii. Two points for each match won, one point being awarded to each team if a match is drawn.  In the event of a default occurring in any match which has commenced, other than as provided for in section 9 (e.g. Through injury not contributed to be by the opponent), the team not defaulting shall be awarded all uncompleted rubbers, games and points.  Any player defaulting shall be awarded all games and points already won.

3 Person Teams:

iv. For the top grades, six points shall be awarded for a 3-0 win, five points for a 3-1 win and four points for a 3-2 win. Also, a 2-3 loss shall be awarded two points, a 1-3 loss gains one point and a 0-3 loss will receive zero points. There will be no points awarded to the winning team.

C. Determining the Winning Team in the Final Series.

In the final series the winning team is the team winning the majority of rubbers, and if rubbers are equal the majority of games and if games are equal the majority of points, except as follows:

i. If rubbers, games and points are all equal the match shall be declared a tie.

ii. When a team incurs premiership points penalties under clause 12D/ii then the winner of the match is the team which win the greatest number of points.

Premiership points for this purpose shall be allocated as for home and away matches as set out in clause 12B, less any penalties incurred under clause 12E/i.  If premiership points are equal the match shall be declared a tie.

iii. Tied matches in semi-finals and finals shall be replayed.  In a grand final match where a tie occurs, both teams shall be deemed winners.

iv. For grades where only 3 players play, the winner shall be the team who receives the greater number of premiership points on the night. If tied, the match is determined by games won, and then points won.

D. Infringement of By-Laws.

When a team infringes the by-laws they shall be penalised as below;

i. Unregistered Player.

An unregistered player is one who is not registered in the Pennants Competition in which they played a rubber. The rubber is deemed lost as per Section 12Eii, and in addition the team is considered to have infringed and shall be penalised under Section 12Ei. This penalty shall apply once per rubber which an unregistered player plays.

ii. Forfeit.

Any rubber forfeited is deemed lost as per section 12Eii. If any rubber is played as a position below a forfeited position, the team is considered to have infringed, and shall be penalised under Section 12Ei. This penalty shall only apply once per match. A team which forfeits one or more rubbers shall be responsible for the court hire for both teams, applicable to the forfeited rubbers only.

iii. Incorrect Playing Order

A player is considered to have played out of order if they play a rubber at a position below where they should have according to Section 7A/7B, or if they play more rubbers in a match than is allowable under Section 7C. The rubber is deemed lost as per Section 12Eii.

iv. Ineligible Substitute

A rubber played by a substitute deemed ineligible according to Section 8 shall be considered lost per Section 12Eii.

E. Penalties.

i. Infringement Penalties

A team which infringes the By-Laws according to Section 12D shall be penalised five (5) competition points, to be manually subtracted from the premiership point allocation. If this penalty changes the winning team for that match, then the penalised team will also lose the points awarded under Section 12Biii, and the other team gain those points.

ii. Infringement Losses

A rubber which is deemed lost according to section 12D shall still be recorded and rated with its actual result, but the team scores shall be manually adjusted to what they would have been if the match was lost 0-3. If this penalty changes the winning team for that match then the penalised team will also lose the points awarded under Section 12Biii, and the other team gain those points.

iii. Incorrect or incomplete result card.

It is the responsibility of both team captains to ensure that each result card is complete and correct, and signed accordingly.  Any omission or error on a result card during home and away matches shall result in a penalty of five (5) premiership points to each team (except for an incorrect team number, for which only the team involved shall be penalised the five points).

Any penalty incurred will be waived provided a monetary fine of $10-00 is paid by the offending team(s) to the NSRA Inc. within fourteen (14) days of the result cards due date as specified in 12A

Notwithstanding the above, no monetary fine shall be accepted later than 10-00am on the Monday following the week of the last home and away match, and no monetary fines shall be accepted for final series matches.

iv. Supply of false information.

This is a most serious matter, and shall result not only is loss of points, but also more serious penalties to be considered by the committees, including disbarment.

v. Failure to attend general meetings of the NSRA Inc.

Any club failing to have its delegates present when any AGM/General Meeting of the NSRA Inc. is declared open shall be penalised by the loss of five (5) premiership points in the current/next pennants competition.  Men’s teams shall be penalised if the women’s delegate is absent.  No excuse for late or non-attendance shall be accepted, and clubs are advised to brief and send alternate delegates to AGM/General Meetings to ensure they are represented.  The maximum penalty for absence on any one night shall be ten (10) points per team.

13. PROTEST AND APPEALS:

A. Protest to the pennants committees.

Where an alleged breach of these by-laws has been committed a protest may be made to the pennants committees, accompanied by the appeal fee (sec 14 C).  All protests shall be lodged in writing within seven (7) days of the date on which the alleged breach of these by-laws was committed.  A protest may be lodged by any club, whether or not such club was engaged in the match in which the alleged breach occurred.

B. Appeals against decisions by the pennants committees.

Appeals against decisions of the committees may be made to the appeals sub-committee of NSRA Inc. accompanied by the appeal fee (sec 14C) whose decision shall be final.  All appeals must be lodged in writing within seven (7) days of the notification of the decision of the pennants committee.  If an appeal is lodged, any team or individual, if disqualified, shall not be debarred from taking part in matches until the appeal has been heard.  Notwithstanding the above, there shall be no appeal against grading of teams by the committees, whose decision shall be final in that matter.

14. FEES:

A. Competition Entry Fees.

A pennants entry fee of an amount per player set by the council is payable by the end of round 5 of the competition.  Additional players may be registered in the competition after closure of team entries by payment of the same entry fee.  Refunds are payable for deregistered players who have played less than three (3) matches. If a new player is registered in conjunction with a player being deregistered the entry fee shall be waived.

B. Competition Court Fees.

Court fees shall be paid at the court on the night of the match for all matches including those forfeited.

C. Protest and Appeal Fees.

A fee of five (5) dollars is payable with each protest and appeal.  This fee will be refunded if the protest or appeal is successful.

D. Penalties for non-compliance with Due Date for Competition Entry Fees.

A club/centre that has not paid all competition fees by the end of Round 5 will be deemed as unfinancial. A club/centre that is deemed as unfinancial will lose all points every round after Round 5 until their club/centre becomes financial and these points will not be redeemable.

A team who has players who have not paid their competition fees by the end of Round 5 will be deemed as unfinancial and the said team will lose Competition points if the unfinancial player plays. This loss of competition points shall be calculated as if the team has played out of order, and these points will not be redeemable.

15. FINES:

A. Non Appearance of Referees.

A fine of ten (10) dollars per registered player shall be paid by a team for failing to fulfil their commitment to referee in the finals series.

B. Late Cards.

A fine of five (5) dollars is payable with each late result card as specified in section 12A.

C. Incorrect Cards.

A fine of ten (10) dollars may be paid by the offending team(s) for an incorrect card as specified in by-law 12 E/ii.

16. PRIVATE CLUBS:

A.Private Clubs.

Players are requested to comply with regulations regarding dress, conduct etc.

When playing at private club courts, and to observe licensing registrations.

B. Matches Involving Juniors.

During home and away matches it is the responsibility of visiting teams which contact juniors who cannot gain entry into courts to arrange appropriate substitutes for these matches.  All juniors must wear eyewear.

17. ALTERATIONS TO BY-LAWS:

These by-laws may be altered by resolution of a Annual General Meeting of the NSRA Inc. Any such alterations shall take effect from the start of the next competition.

18. COMMUNICATION WITH THE ASSOCIATION

A. Communication Procedures.

Because of the large number of players the Association cannot deal with players individually, and all communication with the Association shall be through the centre/club secretaries and in writing.  Copies of all correspondence from the Association concerning pennants competition shall be sent to court managers as well as club secretaries.

B. Address for Correspondence.

Please note that the official office hours are subject to change on a weekly basis. This being said, the Registrar shall be contactable at any time using the following details: –

Mobile: 0405 917 274

Email:   newcastlenswsquash@gmail.com

Web page: www.newcastlesquash.com.au